XMAIL Trac

[ Complete Mail Tracking – Advanced Email Access Control – Granular Sender / Receiver Control ]

XMail Trac™ is a comprehensive email tracking, advanced access control and granular sender / receiver control system

1. Complete Email Tracking and Archival

XMAIL Trac allows you to keep track of mails that are sent or received in your domain name. No matter how far your branches or employees are… you can keep track all the mails that sent or received through any standard mail client such as outlook / webmail etc.

In view of the latest compliance requirements, it is essential to safe guard and archive communications that different personnel in an organization make with outside world. Apart from security, issues such as mail loss, improper documentation, communication proof etc requires such a software. This approach is used to ensure that all necessary complaince requirements can be met without the unnecessary duplication of effort and activity from resources.

XMAIL Trac ™ tracks and archives mails at the network level. There is no need for manual intervention to monitor the tracking. Since tracking is achieved at network level, tampering is impossible.

 

Difference between LAN Based Tracking and Server Side Tracking

Traditional tracking facilities are LAN based. That is, a software is installed in the local area network and that takes care of mail monitoring. This system has the following disadvantages;

1. If the company has multiple branches, then each branch needs software to be installed.
2. As the number of systems increase, the expense also increases as the software license is based on number of users.
3. Each branch requires a system admin to maintain and monitor the software.
4. There is a possibility that the system admin at the branch might abuse this system.

XMail Trac ™ monitors and tracks all the emails at the Server side. This has the following advantages;

1. No need for a local software
2. No need for licenses upgrade if the number of users increase as the software is charged on per domain basis.
3. No need for system admin.
4. There no way that a system admin or an employee could abuse the system.
5. Since the tracking and shadow copying is done at the server level, the bandwidth consumption is low when compared to LAN based servers.

XMAIL Trac ™ tracks all the incoming and outgoing mails in a particular domain name or mail server. It works on the edge of the network and hence copies of mails tracked are made seamlessly at zero server resource. The tracked messages are archived in a centralized location which can later be retrieved by a system admin. No matter how far the users are geographically distributed or how many email accounts are created, tracking is done without any extra settings. Tracking at the server level has the following advantages;

1. No abuse of the mail tracking system by any user.
2. Tracking, Copying and Archiving of the mails are done at zero server resource.
3. No need for additional user level licenses, local LAN based software.

Mail Archival

Many federal laws such as sorbs Oxley, IT Act, financial regulatory acts requires corporate to keep their communications archived for certain number of years. This is a very cumbersome process keeping in view of various branches and number of employees.

Due to the increasing number of regulations and need for operational transparency, organizations are increasingly adopting the use of consolidated and harmonized sets of compliance controls. This approach is used to ensure that all necessary governance requirements can be met without the unnecessary duplication of effort and activity from resources.

XMAIL Trac ™ tracks and archives mails at the network level. There is no need for manual intervention to monitor the tracking. Since tracking is achieved at network level, tampering is impossible.

2. Granular Access Control

XMAIL Trac allows you to control access to your email ids at a granular level. You can have precise control over who and when access an email id. You can design your own access control as follows

a. Allow access from certain IPs alone
b. Allow access to POP3 or IMAP or both
c. Allow access during a certain period of time alone [ For example : During office hours alone ]
d. Allow access from particular countries alone [ Beta Version ]
e. Allow access to certain users alone

3. Granular Send / Receive Control

XMAIl Trac allows you to control to which email ids mails can be sent to or from which emails the mails can be received to a particular email id. You can design your own send and receive rules as follows

a. Allow send and receive to all mails
b. Allow send alone to certain emails
c. Allow receive alone from certain emails d. Allow send and receive to certain emails alone

Granular Send and Receive Control of emails allows you to safe gaurd important emails from phishing. This is possible by controlling send or receive mails from certain email ids alone. This way mails from others will not be accepted at all.